Key Contacts 

If you have questions, please contact your area associate dean. 

Applicability  

DEOs, Administrators 

Policy Purpose and Description  

The purpose of this policy is to define the process for a regular faculty member to change their budgeted appointment.   

Definitions  

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Procedure 

Requesting a Change in Budgeted Appointment 

The College has established procedures under which faculty may ask to move all or part of their budgeted appointment to a different department of appointment, or for jointly appointed faculty to alter the percentage appointment in each department. The College considers such movements of appointment to be a reallocation of faculty lines. The deadline for such requests from faculty is February 1 each year. Beginning in academic year 2024-25, this deadline will change to October 1 each year.

During the fall semester:  

The faculty member must first discuss the possibility of a change in appointment with the DEO of their current primary department and with the DEO of the department in which they seek a budgeted appointment. (In the case of a faculty member already jointly appointed, they discuss the possibility of a change in the percentage time allocated to each department with the DEO of each department.) In both departments, the DEO must also consult the departmental faculty on the request. 

By February 1: 

If the department in which the faculty member seeks appointment recommends an offer of appointment, the faculty member submits a formal written request to the Dean of the College (and copy both DEOs), specifying the change requested and the reasons for the request. For a change in appointment to be considered for the subsequent academic year, this letter must be submitted to the Dean of the College by February 1. 

February:  

The Dean asks each DEO to submit a confidential letter by March 1, evaluating the request and its effect on the department’s mission. The DEO’s letter must reflect the earlier discussion by the departmental faculty. 

March–April: 

The CLAS Executive Committee advises the Dean on all requests for changes in budgeted appointment during the annual discussion of proposals from departments for new faculty searches in the subsequent academic year. The timing of this discussion reflects the impact that shifts in faculty appointment have on the resources of departments and the College. After consultation with the Executive Committee, the Dean responds to the request on behalf of the College. If the request is approved, the faculty member, the DEOs, and the Associate Dean of Arts and Humanities or Associate Dean for the Natural, Mathematical, and Social Sciences meet to prepare or revise an agreement clarifying the units’ expectations and the faculty member’s responsibilities (as above). 

Forms  

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Frequently Asked Questions  

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Related Information 

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Revision History