Key Contacts 

Applicability  

Policy Purpose  

Policy Description  

Definitions  

N/A

Procedure 

1. Once you receive your line allocation letter from the Dean you may start the search process.  Please follow the Search Committee Practices to Advance Equity and the Path to Distinction search guidelines to advise you through the process. 

2. Create a search committee following the guidelines above.  Your HR Representative or a member of the CLAS HR team should be a non-voting member of the search committee.  They will participate in every step of the process and can advise on DEI issues, as well as process related situations. 

3. All members of the search committee must attend a Path to Distinction training session

4. All members of the search committee must attend a search kick-off meeting hosted by a member of the CLAS HR team. 

5. Creating the Requisition/Recruitment Plan 

   1. Required attachments:  

      1. External advertisement (must reference how to apply and must include the EOD tagline) 

   2. The College will advertise in The Chronicle of Higher Education (each fall) 

   3. Required language on the requisition:

      1. Select if it’s a Tenure-track or Other position 

      2. All ranks that will be considered and the required/desired qualifications that go along with those ranks

      3. A description of the position

      4. Education requirement (…in hand by the start date)

      5. Include your HR representative as an administrator on the search

   4. Examples of Requisitions 

6. Post your position to the specified recruitment resources, reach out to prospective applicants as well as colleagues from other institutions that may know talented and qualified individuals to apply for the position(s). 

7. Pre-Interview Report (PIR)

   1. Convene the search committee, review applications, fill out the PIR worksheet, and write a justification.

   2. Required attachments: 

      1. PIR worksheet

      2. justification

   3. Justification: Compare the candidates to the advertisement, refrain from comparing the candidates to each other or using criteria outside the scope of what was advertised for.  The justification should be factual.  Please do not speak to a candidate's gender, race, or nationality within the justification.

   4. Once the Dean’s Office approves the PIR you may schedule interviews.

   5. If your first rounds of interviews are conducted virtually, and you wish to have an on-campus round of interviews, please submit a 2nd PIR with a narrowed justification, no worksheet necessary.  At this step you do not need to wait for approval before setting up your campus interviews. 

   6. Examples of requests to interview 

8. Interview candidates

   1. Interviews should be as similar and consistent as possible.

   2. Tenure-track candidates must meet with an Associate Dean or Dean during the interview process.  

   3. It is considered best practice to include at least one hour on the interview schedule for the candidate to schedule as they wish.  The HR representative on the search committee will handle the scheduling of that portion of the interview process. 

9. Search and Selection Summary

   1. Required attachments: 

      1. Letters of recommendation (three)

      2. draft offer letter

      3. justification for hire (includes a paragraph about each person interviewed)

      4. start-up estimate (if applicable).

   2. Please contact your HR Representative for an offer letter template.

   3. Once EOD approves the search and selection summary, you may release the offer letter to the candidate.

   4. Examples of requests to hire 

• The makeup of the search committee. 

• The new faculty member’s rights and duties in the secondary department, such as voting, student committee membership, service load, and teaching load/assignments. 

• Whether the new faculty member will have office space in the secondary unit (specify the room, if possible). 

• The secondary unit’s contribution to moving expenses. 

• The secondary unit’s contribution to start-up costs. 

• A model itinerary for the interview process; specifically, how candidates will meet effectively with faculty and students from the secondary unit. 

Forms  

Frequently Asked Questions 

N/A

Related Information