All DEOs, Administrators, Accountants.
Policy Purpose and Description
The general expense budget or a gift fund may be used to pay honoraria to individuals who give scholarly lectures or performances or otherwise contribute to departmental curricular and extracurricular enrichment on a short-term visit. Honoraria are not subject to tax withholding if the recipient is a U.S. citizen or permanent resident. If the individual invited is not a citizen or permanent resident, the department should work with the immigration specialist in the Office of Human Resources to make certain that the appropriate visa is obtained.
For all service vouchers/honorariums, the Dean's office requests that department initiators attach one or more of the following:
- Poster announcing the event
- Invitation letter
- Other agreement with vendor on the rate of pay
- Invoice from vendor showing charges
Departmental honorariums of more than $2,500 must be approved by the Dean of the College or a designee. The email request should contain:
- Name of event or reason for visit
- Date(s) of event or visit
- Name of guest
- Requested honorarium amount
The email pre-approval must be attached to the honorarium eVoucher request.
Frequently Asked Questions
2/2022, 11/2020, 6/2020