A student unable to finish a course may ask an instructor for a mark of I (Incomplete), which gives the student until the end of the next full semester to complete the work of the course. Course instructors may approve a student's request only if all three of the following conditions are met: 

1. The unfinished part of the student's work is small. 

2. The work is unfinished for reasons acceptable to the instructor. 

3. The student's standing in the course is satisfactory. 

•  If approved, the student and instructor should use the Incomplete Agreement Form to agree on a deadline for the work missed and include any other expectations in writing to remind each party of the agreements. 

• During the semester immediately following the one in which a mark of I (Incomplete) was recorded, the mark may be changed to a grade without the approval of a Collegiate Grades Approver in the student’s primary college of enrollment. The instructor should submit a grade change through MAUI, which will then be routed to the DEO for review. When the DEO approves the change, the final grade will be entered in the student record. 

•  If the instructor does not submit a change of grade by the end of the next full semester (i.e., excluding summer or winter sessions), the I mark automatically will be converted to an F. 

• To change an Incomplete that has been converted to an F to another grade, the instructor should follow the regular grade change procedure but should include an explanation of why the student was allowed extra time to remove the Incomplete. The instructor should not submit a grade change until the course work has been finalized (i.e., the instructor should not submit a grade change to revert an automatic F to an Incomplete). Note, if completion of the course work will extend beyond one year after the original course end date, the instructor should consult with CLAS Undergraduate Programs to determine if allowing the extension is appropriate, or if the student instead should repeat the course, in which case they may be able to use the second-grade-only option. 

•  A course may not be repeated by the student to remove a grade of Incomplete; the grade must be removed by the student completing the unfinished portion of the work. If the work is not completed, the grade will automatically turn into an F, with the student then able to repeat the course for a new grade. 

Procedure 

See above.