Key Contacts

If you have questions, please contact your departmental accountant.

Applicability

DEOs, Departmental Administrators, Departmental Accountants

Policy Purpose and Description

Provide guidance for departmental usage of general expense allocation on grant/program 52583500.

Definitions

N/A

Procedure

General expense items include equipment that costs less than $5,000, office supplies, postage, telecommunications, student wages, and other types of supplies and services needed to operate the department. The general expense allocation cannot be used for the following:

• Food or beverages (including alcohol)
• Faculty travel (see the faculty travel allocation policy)
• Supplementing a startup package
• New hire relocation 

CLAS establishes the recurring allocation of general expense funds. The department may also request from the College non-recurring supplements to the general expense allocation to cover one-time special needs such as recruitment costs or unanticipated repairs.

When the department has general expenses related to grant projects, the grant funds or indirect cost return are used to cover the expenses. Please contact your departmental accountant if you have questions regarding allowable expenses.

These funds must be spent in the fiscal year they were allocated and no carryover beyond June 30 will be considered.

Forms

N/A

Frequently Asked Questions

Will student and staff travel continue to be allowed on general expense?

Yes, student, staff, and travel to bring guests to campus will continue to be allowed on general expense; travel for TT and ITF faculty will not.

Will faculty travel be allowed for travel related to licensing or instruction?

Yes, but not on this account. Please use other departmental funds or work with your area AD and Business Officer on additional requests to supplement your general expense allocation. 

Related Information

N/A

Revision History