Division of Sponsored Programs (DSP) Workflow Submission and Approval
Key Contacts
Please contact your pre-award department grant support staff or the Director of Grant Support office with questions about the routing form.
Applicability
To all CLAS faculty, staff, and students submitting applications for external funds, including fellowships.
Policy Purpose and Description
CLAS follows the Division of Sponsored Programs Routing (DSP) Policy: https://dsp.research.uiowa.edu/ui-routing-policy-procedure
All external funding requests and related documents must be routed through departmental, collegiate, and institutional channels before submission to an external sponsor. This is done through DSP’s electronic routing form initiated in Tracker, part of the University of Iowa Research Information System (UIRIS). This is necessary to ensure DSP has sufficient time to provide a final review and authorize the application for submission on the institution’s behalf. Applications should not be submitted to external sponsors without DSP review.
CLAS expects researchers to adhere to DSP’s requirement that all completed proposals are routed to them at least five business days prior to the sponsor due date.
Principal investigators (PIs) who submit applications to external sponsors who award funds directly to the PI are encouraged to route these applications so CLAS has a record of these submission.
Procedure
Please complete the Routing Form in accordance with the DSP guidelines for initiating a routing form. In addition to the DSP guidelines, please be aware of the following CLAS procedures.
In addition to the Principal Investigator and appropriate department personnel, the routing form will be reviewed by the CLAS Associate Dean for Research and Infrastructure or their assigned delegate.
The routing form will be reviewed for:
Cost-share commitments: If the university is committing cost-share to the project, documentation of that commitment from the funding source (CLAS, department, OVPR, etc.) must be attached to the routing form. CLAS commitments to cost-share must be requested prior to submitting the routing form. Approval is not necessary for voluntary, uncommitted cost share not conveyed to the sponsor.
Space: If the project requires the renovation or assignment of space, documentation of the relevant approvals must be attached to the routing form.
Courses for credit, new curriculum, new tenure-track lines: If the proposed project includes development of new courses, degree programs, and/or tenure-track faculty lines, you must secure approval from the Office of the Provost and attach approval documentation to the routing form.
Course buyout: If the proposed project explicitly includes course buyouts for any CLAS faculty participants, documentation of DEO approval must be attached to the routing form. Please contact your pre-award GSO contact with questions on the course buyout calculation.
Principal Investigators are highly encouraged to seek assistance with the routing form from department pre-award support staff.
Forms
Link to University of Iowa Research Information System Routing (UIRIS) Form: https://uiris.uiowa.edu/routing_form/index