P&S Staffing Proposals Procedure

Owner
CLAS Senior Director of Human Resources
Amended Date
Amended

Key Contacts 

If you have questions, please contact your Department Human Resources Representative.   

Applicability

Those who have hiring responsibilities for P&S staff within departments/units.

Policy Purpose and Description
Components of Staffing Plan 

  • Need/Problem/Opportunity: Describe the issue you are addressing.
    • New position
    • Career advancement
    • Career promotion
    • Classification change
    • Market adjustment
  • If new position, proposed Position Overview:
    • Working title
    • Salary range
    • Org chart
    • Job description
  • Current Solutions: 
    • How is this need currently being met within your unit?
  • Impact:
    • Short and long-term impact on your department’s strategic goals if the position is added.
    • Impact on other departments or areas within the college.
    • Impact if the position is not created.
    • Impact to other units in the college or on campus
    • Who are the stakeholders and who participated in the planning to meet the strategic needs of the department?
  • Financial Implications: 
    • Will this position generate revenue or cut costs? If so, explain how and provide an approximate amount.
  • Comparative Analysis: 
    • What other departments in the college are performing this type of work?
  • Alternatives: 
    • What other solutions would you suggest meeting these needs?

Definitions  

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Procedure
Submission Instructions

Staffing proposals plans should be on one document. Plans should be submitted using the online CLAS Filing Cabinet no later than February 1: 
 

Effective dates

  • Career advancements and promotions will have an effective date of August 1.
  • Off-cycle requests for career advancements and promotions will be considered in the fall for a January 1 effective date.
  • New staff lines' start dates will be determined on a case-by-case basis.

Timelines

  • Call for proposals- November
  • Due date for submissions- February 1
  • SLT Review- mid-February
  • EC Approval of new staff lines- March
  • Budget approval- mid-May
  • Decision communication- June  

Forms  

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Frequently Asked Questions  

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Related Information 

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