Overload Compensation Policy (New)

Owner
Associate Dean for the Arts and Humanities; Associate Dean for the Natural, Mathematical, and Social Sciences
Amended Date
Amended

Effective Date

5/16/2022

Key Contacts

NA

Applicability

Tenure-track, clinical-track, instructional-track, P&S, and visiting faculty teaching on-campus and online courses.

Policy Purpose and Description

The following is a description of the CLAS policy defining overload compensation as it applies to teaching faculty as defined above.  Before request for overload compensation are submitted, full deployment of the regular departmental faculty must be considered.

  • A limit of one overload course per semester (i.e. fall, spring) per faculty member.
  • Faculty with course releases, course buyouts, research buyouts, or faculty on phased retirement are not eligible.
  • Compensation will depend upon enrollments at the census dates and special compensation payments will not be approved until after the census dates.
  • To be eligible for full compensation, a course must have a minimum of three semester hours.  Payments will be prorated for one or two semester hour courses.
  • Compensation will be based on the instructor’s lowest enrolled course with adjusted enrollments for courses that enroll graduate students.
  • To receive full compensation, a course must have a minimum of 16 students (graduate students count double).
  • Probationary faculty are not allowed to teach overload.

Compensation rates/rules:

  • Salary will be based on the average full time Instructional Track Faculty (ITF) salary in the department during the Fall semester of the preceding academic year. If there are no ITFs in the department, the average will be computed based on the average in a similar department at the discretion of the appropriate Associate Dean. The salary will be 95% of 1/8 of the average full time ITF salary per course (3, 4, or 5 semester hours).
  • Salary is prorated for courses less than 3 semester hours.
  • Special Compensation-Prior approval forms need to be processed before the class begins.
  • All current DEO(s) of the faculty member teaching overload must sign the offer letter attached to the workflow form.
  • If a decision is made to proceed with offering a low-enrolled course, overload compensation for that course is pro-rated at 1/16th of the per-course rate per student.
  • Emergency Incentive pay: Up to $2,000 at the discretion of the Area Associate Dean.
  • Market Adjustment: If a department cannot secure an instructor for a course, they may request a market adjustment to the above salaries for a particular class. The approval of such bonus will be at the discretion of the appropriate Associate Dean.
  • Any exceptions to this policy must be discussed with and approved in writing by the Area Associate Dean in CLAS and attached to the workflow form.

Definitions

Low-enrolled course: Less than 16 students (head count). Exceptions apply if the course has restrictions that only allow a maximum of less than 16 students.  Please contact your Associate Dean if this exception applies to your situation.

Course: Any 3, 4, or 5 semester hour course.

Procedure

NA

Forms

Overload offer letters are available on the shared drive.  Contact your HR manager if you need assistance.

When submitting a Prior Special Compensation workflow form, attach a draft offer letter and a comment that the signed letter will be attached to the payment form.  Once the prior form has been approved, attach the signed offer letter to the payment form.

Frequently Asked Questions

If the room capacity is less than the low-enrollment amount, will the course be pro-rated?

No

Related Information

 

Revision History

9/2021, 2/2020