Honorariums over $1000

Owner
Associate Dean for the Arts and Humanities; Associate Dean for the Natural, Mathematical, and Social Sciences; Director, Business & Financial Administration
Amended Date
Amended

Key Contacts 

If you have questions, please contact your Area Associate Dean or departmental accountant.

Applicability  

All DEOs, Administrators, Accountants. 

Policy Purpose and Description  

NA 

Definitions  

NA 

Procedure 

The general expense budget or a gift fund may be used to pay honoraria to individuals who give scholarly lectures or performances or otherwise contribute to departmental curricular and extracurricular enrichment on a short-term visit. Honoraria are not subject to tax withholding if the recipient is a U.S. citizen or permanent resident. If the individual invited is not a citizen or permanent resident, the department should work with the immigration specialist in the Office of Human Resources to make certain that the appropriate visa is obtained.

For all service vouchers/honorariums, the Dean's office requests that department initiators attach one or more of the following:

  • Poster announcing the event
  • Invitation letter
  • Other agreement with vendor on the rate of pay
  • Invoice from vendor showing charges

Departmental honorariums of more than $1,000 must be approved by the Dean of the College or a designee. The email request should contain:

  • Name of event or reason for visit
  • Date(s) of event or visit
  • Name of guest
  • Requested honorarium amount

The email pre-approval must be attached to the honorarium eVoucher request.

Forms  

NA 

Frequently Asked Questions  

NA 

Related Information 

NA 

Revision History 

11/2020, 6/2020